Position – Contract Administrator III

Pacific Pros is seeking Contract Administrator III to be a representative for Los Angeles World Airport (LAWA). The Contract Administrator reports to the TDIP Program Controls Manager.  The Contract Administrator shall be responsible for working in collaboration with the project management team to ensure projects are delivered in compliance with all contractual terms and conditions and LAWA, City State and Federal requirements.  These projects may include, but are not limited to: Airline Terminal Improvement projects, Airport Service Improvement projects, Terminal Development projects and Asset Renewal.

Region: Los Angeles, CA

Status: Full-time on-site.

Opening: Fall 2024, Immediate

Position Description Summary

The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects.  Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.

Key Identifiers for the Position

  • Demonstrated experience administering and reporting on contracts for large-scale, complex projects; including developing and managing a progress reporting methodology for a complicated design effort.  Experience with Design-Build and Construction Management at Risk delivery methods is desirable.             
  • Demonstrated ability to understand technical and complicated construction programs and the ability to communicate progress to both technical- and management-level personnel. 
  • Ability to work with others, a self-starter with results-driven focus.

Essential Job Duties for this position

The Contract Administrator duties include, but are not limited to, the following:

  • Collaborates with the Project Manager regarding disposition of contractual issues
  • Preparing Contractual Correspondence
  • Facilitate the meriting process of all potential change claims made by contractors, ensuring all appropriate subject matter experts have reviewed the claim
  • Assembling Task Orders and Change Orders
  • Review Concurrence Letters for conformance with contractual requirements
  • Communicate all changes to budget commitments to the cost engineering team to ensure accurate and up-to-date project job costing reporting
  • Monitoring insurance compliance
  • Ensure proficiency and timeliness of contract administration for change documentation
  • Prepare required reports and correspondence
  • Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
  • Assist in the contract standardization process
  • Monitor all aspects of contract compliance
  • Assist in resolving problems and disagreements between contractors and LAWA
  • Review contractor invoices for contractual compliance
  • Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
  • Contribute to the advancement of PDG’s goals through commitment to productive collaboration with all stakeholders

Hardware/Software Knowledge

  • Experience with project management software preferred

Required Qualifications

  • US Employment Authorization without needing sponsorship
  • See Education/Training for requirements.
  • Excellent written and oral communication skills
  • A valid Driver’s License and compliance with PACIFIC’s Vehicle Policy
  • Proficiency with common Microsoft Office Applications (Word, Excel, PowerPoint and Outlook), SharePoint and Adobe Acrobat (PDF files)
  • Pre-employment drug test. Also, subject to drug and alcohol testing during the course of employment in accordance with PACIFIC’s Drug, Alcohol and Illegal Items Policy
  • 3+ References from Clients
  • 10 years or more of experience in the administration of commercial/government contracts
  • Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred
  • Comfortable operating in a team-oriented, collaborative work environment
  • Produce accurate and timely results while maintaining a customer service attitude
  • Experience in a construction office is necessary
  • Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
  • Demonstrated success on the job, as evidenced by satisfactory performance reviews, acceptance of responsibility and growth in previous positions
  • Effective oral and written communication skills
  • Must be detail oriented and highly organized

Education/Training

  • Bachelor’s degree in engineering or a business related field, as well as training in procurement, contract, construction and commercial law.

Preferred Qualifications

  • Experience with project management software preferred

Element-Specific Requirements/Notes

  • May assume other duties as required/needed
  • Maybe required to work past regular work shift
  • Maybe required to work various shifts as needed
  • LAWA will provide a desktop computer that can be VPN’d into
  • A laptop will be provided for company business and to VPN into LAWA system when away from the office as necessary
  • Cell phone reimbursement is applicable for this position through Pacific Pros Bring Your Own Device (BYOD) policy
  • This is NOT a work from home position
  • This is a salaried position based on 40 hours per week
  • This is a Monday-Friday full-time position in the office or on the project site at LAX
  • After hours or weekend work may be required to perform the duties of the position. This shall be considered part of the salary.

About PACIFIC

Pacific Pros is a privately-owned company specializing in construction engineering, inspection and project management in public works, focusing on heavy civil construction, transportation, aviation and port projects. PACIFIC offers competitive salary and benefits, including Paid Time Off (PTO), paid holidays, medical, dental, and more. PACIFIC policies, procedures and culture are in line with PACIFIC core values: client focus, excellence and professionalism. PACIFIC gives a high priority to employees’ safety and training. Feel free to visit our Career page for additional information.

How to Apply

Candidates interested in this position with PACIFIC, are welcome to submit resumes to [email protected]. Recruiters should refer to Careers page for unsolicited information.

In an introductory email or cover letter indicate the following items:

  1. Status of your work authorization without the need for sponsorship
  2. Total years of professional experience and direct relevant experience to this position
  3. A brief paragraph that you meet all the qualifications. If you do not meet some qualifications mention them with an explanation why you are a good candidate although you do not meet that qualification. With articulate justification, not meeting some required quals may be waived.