Position – Document Control Technician

Pacific Pros is seeking Document Control Technician to serve Los Angeles World Airport (LAWA).

Region: Los Angeles, CA

Status: Full-time on-site.

Opening: Fall 2024, Immediate

Position Description Summary

To process, distribute, and archive all project related documentation received and sent using Prolog Manager.  Maintain an electronic and hard copy centralized filing system.  Document Control Support encompasses both electronic and hard copy distribution and filing. The qualified candidate may be co-located with the construction management team in a field construction environment once training is completed. Candidate should have the means to drive distances between office and field locations.

Essential Job Duties for this position

  • The control, scanning, indexing, linking, hardcopy filing and distribution of documents in Prolog.  This includes internal to Planning & Development Group (PDG) and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
  • Prepare transmittals, distribute documents using Prolog, and retrieve documents through Prolog software.
  • Must be highly organized and detail oriented.
  • Must be a proactive, self-starter, with a results-oriented focus.
  • Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to readily adapt to changing priorities.
  • May be designated as a lead Document Control Technician on a project or element.
  • May be assigned training duties to train new staff on document controls procedures.

Other Job Duties

  • Assist the Project Manager, the Construction Manager, and the Project Team in all matters relative to project documents and the control and distribution of documents in Prolog Manager.
  • Process project documents and maintain document control files in accordance with project document control procedures.  Document Control Support encompasses both electronic and hard copy distribution and filing.  Responsibilities include establish and maintain files; receive, index and scan documents into Prolog Manager software.  Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.
  • The control, scanning, indexing, linking and distribution of documents in Prolog.  This includes internal to LAWA PDG and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.  Create binders, create labels, and organize and file contract documents.

Hardware/Software Knowledge

  • Microsoft Office Suite of software is required.  Experience with Adobe Acrobat is required.
  • Experience with large-scale Document Control Software is preferred, Prolog and/or Documentum highly desirable.
  • Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.

Professional Experience Level/Other Qualifications

  • Previous experience managing a Document Control effort for a large-scale, billion dollar construction project required.  Experience on a large-scale, billion dollar public-sector construction project highly desirable.
  • Must be have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
  • Demonstrated proficiency with Microsoft Office suite of software products, e.x. Excel, Word, etc.
  • Proven accuracy, reliability, and completeness in job accomplishment.  Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility, and growth in previous positions.
  • Effective oral and written communication skills.
  • Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.
  • Must possess a “can-do” attitude: able to produce consistently accurate results at a fast pace.
  • Must be able to occasionally wrap, lift, and move boxes/packages of up to 40-pounds

Required Qualifications

  • US Employment Authorization without needing sponsorship
  • See Education/Training for requirements.
  • Excellent written and oral communication skills
  • A valid Driver’s License and compliance with PACIFIC’s Vehicle Policy
  • Proficiency with common Microsoft Office Applications (Word, Excel, PowerPoint and Outlook), SharePoint and Adobe Acrobat (PDF files)
  • Pre-employment drug test. Also, subject to drug and alcohol testing during the course of employment in accordance with PACIFIC’s Drug, Alcohol and Illegal Items Policy
  • 3+ References from Clients
  • Must be detail oriented and highly organized
  • Mastery of Microsoft Office Suite and Adobe Acrobat Professional required
  • Previous experience in a construction environment is highly desirable.

Education/Training/Experience

  • Two year technical degree
  • Five (5) years of experience with document processing and data management; document processing experience at large international airports preferred
  • Must be detail oriented and highly organized
  • Mastery of Microsoft Office Suite and Adobe Acrobat Professional required

Preferred Qualifications

  • Previous experience in a construction environment is highly desirable.
  • Certification for document control professionals highly desirable

Element-Specific Requirements/Notes

  • May assume other duties as required/needed
  • May work overtime
  • Maybe required to work various shifts as needed

About PACIFIC

Pacific Pros is a privately-owned company specializing in construction engineering, inspection and project management in public works, focusing on heavy civil construction, transportation, aviation and port projects. PACIFIC offers competitive salary and benefits, including Paid Time Off (PTO), paid holidays, medical, dental, and more. PACIFIC policies, procedures and culture are in line with PACIFIC core values: client focus, excellence and professionalism. PACIFIC gives a high priority to employees’ safety and training. Feel free to visit our Career page for additional information.

How to Apply

Candidates interested in this position with PACIFIC, are welcome to submit resumes to [email protected]. Recruiters should refer to Careers page for unsolicited information.

In an introductory email or cover letter indicate the following items:

  1. Status of your work authorization without the need for sponsorship
  2. Total years of professional experience and direct relevant experience to this position
  3. A brief paragraph that you meet all the qualifications. If you do not meet some qualifications mention them with an explanation why you are a good candidate although you do not meet that qualification. With articulate justification, not meeting some required quals may be waived.